Master License Agreement



This Master License Agreement (“Agreement”) is effective between the Customer and Smart Software on the installation of the software. If you do not agree to the terms of this agreement, do not install the software, or otherwise use the software in any manner.

1. Definitions

“Affiliate” means a company which is controlled, under common control or controlling Customer during the period of such control. For the purposes of this Agreement, “control” means ownership, directly or indirectly, of more than 50% of the voting securities.

“Beta Services” means services or functionality that may be made available by Smart to Customer to evaluate at its option at no additional charge which is clearly designated as beta, pilot, limited release, developer preview, non-production, evaluation or a similar description.

“Critical Control Software” means modules that report the number of authorized Users and permit Smart the ability to monitor certain usage of the Software.

“Customer Data” means any data, information or material submitted by the Customer.

“Documentation” means Smart’s electronic and hardcopy user guides, help and training materials, and other documentation for the Software, which may be updated by Smart from time to time.

“Intellectual Property Rights” means any patents and applications therefore, copyrights, trademarks, domain name rights, trade secret rights, and all other intellectual property rights.

“Law” means any local, state, national, administrative, and/or foreign laws, treaties, regulations, and/or orders applicable to a respective party.

“Malicious Code” means viruses, worms, time bombs, Trojan horses, and other harmful or malicious code, files, scripts, agents, or programs.

“Order Form” means an ordering document or signed proposal for the purchase of Services hereunder entered into between Smart and Customer from time to time. Order Forms are deemed incorporated herein by reference.

“Professional Services” means the professional services described in the applicable Order Form.

“Services” means, collectively, the Maintenance and Support Services and, if applicable, the Professional Services.

“Software” means SmartForecasts, SmartInterface, and related desktop and client service products that are individually licensed by the Customer and made available by Smart Software to the Customer as a download.

“Subscription Services” means the Web-based platform provided by Smart under an Order Form.

 “Subscription Fees” means the fees for the Subscription Services ordered by the Customer pursuant to an Order Form.

“Taxes” means any local, state, federal or foreign taxes, levies, duties, or similar governmental assessments of any nature, including VAT, GST, excise, sales, use, or withholding taxes.

“User” means an employee, contractor, or agent of Customer and its Affiliates authorized by Customer to use the Services on behalf of Customer.



2.Software License and Software Maintenance Services.


2.1 Software License. You have the non-exclusive right to install and use the downloaded software as follows:

a) use the software on a single computer or workstation per named licensed user, provided that no other parties who are not individually licensed by Smart Software use the software;

b) use the software in a networked or Internet-based environment, such as on a local area network or file server, provided that no other parties who are not individually licensed by Smart Software access the software;

c) use the software, at your discretion, for any business or professional use;

d) make a reasonable number of copies of the software documentation, i.e., the Release Notes, User’s Guide, and Database Guide, for your specific use;

e) permanently transfer this license together with the program media and any copies of the software documentation to another party, provided that the other party agrees to the terms of this License Agreement (If you transfer the license, you must at the same time transfer all copies of the program media and the software documentation or destroy any such materials not transferred.) If you transfer possession of this license and/or any copy of the program to another party, your license to use the software is automatically terminated.

You may not, without prior written permission from Smart Software:

a) provide use of the software in timesharing, computer service business, or similar multiple-user environment to users who are not individually licensed by Smart Software;

b) make copies of the software or program media (with the exception of one backup copy only);

c) modify, adapt, or translate the software program or the software documentation;

d) grant sub-licenses or similar rights in the software to others;

e) transmit the software to others via a data telecommunications medium.

2.1. Provision of the Services. Smart shall: (i) make the Maintenance and Support Services available to Customer pursuant to the terms of this Agreement and the applicable Order Form during the applicable Term. Services shall include:

a) Technical Support. During the entire term of this Agreement, Smart personnel will provide email, telephone, and web-conference-based support for critical and how-to issues regarding user operation. To initiate a support request, an email must be sent to our support ticket system at or a telephone call placed to 617-489-2743. Our customer support portal is:  Users may visit the portal to enter a ticket, search for answers in our knowledge base, or enter feature requests.

Phone and web-conference support will be provided during the hours of 9:00 am to 5:00 pm ET from Monday through Friday excluding United States holidays. All submitted support requests will be followed up by a support personnel response within 4 hours during normal business hours.  However, Smart will use commercially reasonable efforts to respond to support requests immediately.  All efforts will be made to respond quickly during off hours but no response is guaranteed until the next business day.  Any support request that is not related to program operation or system related issue are considered consulting and/or custom programming and will be the subject of an agreed-upon work order.

b) Maintenance Services. During the entire term of this Agreement, Smart will provide software maintenance to ensure the software works in accordance with the documentation and is reasonably free of errors. Any Software updates that are provided will be provided via email download. Software updates may include additional software functionality that will be available for no additional charge.

2.2. Federal Government End Use Provisions (if applicable). Smart provides the Services, including related software and technology, for federal government end use solely in accordance with the following: Government technical data and software rights related to the Services include only those rights customarily provided to the public as defined in this Agreement. This customary commercial license is provided in accordance with FAR 12.211 (Technical Data) and FAR 12.212 (Software) and, for Department of Defense transactions, DFAR 252.227-7015 (Technical Data – Commercial Items) and DFAR 227.7202.3 (Rights in Commercial Computer Software or Computer Software Documentation).





3.1. Invoice and Payment. Except as otherwise set forth in an Order Form, all fees due hereunder are quoted and payable in United States dollars and (except fees subject to good faith dispute) shall be due and payable within thirty (30) days of Customer’s receipt of invoice. Customer shall provide Smart with complete and accurate billing and contact information including a valid email address for receipt of invoices. Except as expressly set forth herein, payment obligations are non-cancelable and fees paid are non-refundable and quantities purchased cannot be decreased during the relevant Term.


3.2. Overdue Payments. Without limiting the rights and remedies available to it under this Agreement or by Law, any payment not received from Customer by the due date shall accrue (except with respect to charges then under reasonable and good faith dispute), late charges at the rate of 1.5% of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower, from the date such payment was due until the date paid plus all reasonable expenses and fees of collection. The customer is obligated to pay in a timely manner the undisputed portion of any disputed invoice.


3.3. Taxes. Fees do not include any Taxes. Customer is responsible for paying all Taxes associated with the Services provided to Customer under this Agreement, excluding taxes assessable against Smart on its income, property taxes, and employees. If Smart has the legal obligation to pay or collect any such Taxes, Smart will invoice the Customer and the Customer will pay that amount unless the Customer provides Smart with a valid tax exemption certificate authorized by the appropriate taxing authority.


3.4. Suspension of Service for Non-Payment. If the Customer’s account is more than thirty (30) days past due (except with respect to charges subject to a reasonable and good faith dispute), in addition to any other rights or remedies it may have under this Agreement or by Law, Smart reserves the right to revoke Customer’s license to the software until such amounts are paid in full.  Suspension of license does not relieve the Customer’s obligation to pay the balance owed in full.


3.5. Billing Disputes. Any billing dispute must be in writing and submitted to Smart within thirty (30) days of the Customer’s receipt of the invoice and include a reasonably detailed statement describing the nature and amount of the disputed charge(s) as well as the reason(s) why a credit or refund is being requested. The customer shall cooperate with Smart to promptly address and attempt to resolve the disputed charge(s). Customer acknowledges and agrees that in the event Customer does not submit a dispute in accordance herewith, Customer waives all rights to dispute an invoice after thirty (30) days of such invoice date has elapsed and the charges under the invoice will be considered correct and binding on Customer. Notwithstanding the foregoing, the Customer shall pay in a timely manner the undisputed portion of any disputed invoice.

3.6. Renewal Fees.  Unless otherwise specified on the Order Form, the renewal fee will remain the same during the initial term on the Order Form.  After the initial term, the Renewal fee will increase by 8% per year (i.e., 1.08 x’s the prior years fee).



4.Proprietary Rights


4.1. Reservation of Rights. Subject to the limited rights expressly granted hereunder, Smart and its licensors reserve all of its/their right, title, and interest in and to the Services, including all of its/their related Intellectual Property Rights. No rights are granted to Customer hereunder other than as expressly set forth herein.


4.2. Grant of Rights. Smart hereby grants Customer a worldwide (subject to export regulations), non-exclusive, non-transferable (except as set forth in Section 10.5), right to use the Services and Documentation, solely for the internal business purposes of Customer and Affiliates and solely during the applicable Term, subject to the terms and conditions of this Agreement.


4.3. Customer Obligations; Grant Restrictions. Customer shall not: (i) modify, copy or create any derivative works based on the Services or Documentation; (ii) license, sublicense, sell, resell, rent, lease, transfer, assign, distribute, time share, offer in a service bureau or otherwise make the Services or Documentation available to any third party, other than to Users as permitted herein; (iii) reverse engineer or decompile any portion of the Services or Documentation, including but not limited to, any software utilized by Smart in the provision of the Services and Documentation, except to the extent required by Law; (iv) access the Services or Documentation in order to build any competitive or commercially available product or service or for purposes of monitoring the availability, performance or functionality of the Services, or for any other benchmarking or competitive purposes; (v) copy any features, functions, integrations, interfaces or graphics of the Service or Documentation; (vi) use the Services in violation of Laws or outside the scope of the rights granted in Section 4.2; (vii) in connection with the Services, send or store infringing, obscene, threatening, or otherwise unlawful or tortious material, including material that violates privacy rights; (viii) send or store Malicious Code in connection with the Services; (ix) interfere with or disrupt performance of the Services or the data contained therein; or (x) attempt to gain access to the Services or its related systems or networks in a manner not set forth in the Documentation. Customer shall: (a) have sole responsibility for the accuracy, quality, and legality of all Customer Data; and (b) prevent unauthorized access to, or use of, the Services, and notify Smart promptly of any such unauthorized access or use. Customer shall be responsible and liable for the acts and omissions of all Users and Affiliates relating to this Agreement.


4.4. Ownership and Use of Customer Data. Customer owns all right, title and interest in and to all its Customer Data. Subject to the terms of this Agreement, Customer grants Smart and its Affiliates a worldwide (subject to export regulations), limited, non-exclusive, non-transferable (except as set forth in Section 10.5) right to (i) use, copy, transmit and display Customer Data to provide Customer the Services, (ii) prevent or address service or technical problems and/or maintain the Critical Control Software, (iii) de-identify and aggregate Customer Data to analyze and report system metrics and other statistical data and (iv) enforce the rights of the parties under the Agreement and Order Form(s). Customer reserves all rights in Customer Data not expressly granted to Smart.


4.5. Use of Customer Input. Customer grants Smart a worldwide, perpetual, irrevocable, royalty-free license to use and incorporate into Smart’s products and services any suggestion, enhancement request, recommendation, correction, or other feedback provided by Customer or the Users relating to the Services.





5.1. Confidential Information. “Confidential Information” means all information disclosed by a party (“Disclosing Party”) to the other party (“Receiving Party”), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Customer Confidential Information includes Customer Data; Smart Confidential Information includes the Services and Documentation; and Confidential Information of each party includes the terms and conditions of this Agreement and all Order Forms (including pricing), as well as business and marketing plans, technology and technical information, product plans and designs, and business processes disclosed by such party. However, Confidential Information does not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party, (iii) is received from a third party without breach of any obligation owed to the Disclosing Party or (iv) was independently developed by the Receiving Party. The Receiving Party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but not less than reasonable care) to (a) not use any Confidential Information of the Disclosing Party for any purpose outside the scope of this Agreement and (b) except as otherwise authorized by the Disclosing Party in writing, limit access to Confidential Information of the Disclosing Party to those of its and its Affiliates’ employees, advisors and contractors who need that access for purposes consistent with this Agreement and who have signed confidentiality agreements with the Receiving Party containing protections, or have ethical duties to the Receiving Party, not materially less protective of the Confidential Information than those herein. Each party may confidentially disclose the terms of this Agreement and any Order Form to any actual or potential financing source or acquirer. Notwithstanding the foregoing, Smart may disclose the terms of this Agreement and any applicable Order Form to a subcontractor or Third Party Software provider to the extent necessary to perform Smart’s obligations to Customer under this Agreement, under terms of confidentiality materially as protective as set forth herein.


5.2. Compelled Disclosure. The Receiving Party may disclose Confidential Information of the Disclosing Party to the extent compelled by law to do so, provided the Receiving Party gives the Disclosing Party prior notice of the compelled disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party’s cost, if the Disclosing Party wishes to contest the disclosure.


5.3. System Security. If Smart will be given access to Customer’s computer system(s) or software (“IT System”) in connection with the performance of the Services, Smart shall comply with IT System security policies and will not tamper with, compromise, or circumvent any security or audit measures employed by Customer.



6.Representations, Warranties, Exclusive Remedies and Disclaimers.


6.1. Warranties.

(a)  Each party warrants that it has the authority to enter into this Agreement and, in connection with its performance of this Agreement, shall comply with all Laws applicable to it related to data privacy, international communications and the transmission of technical or personal data.


(b) Smart warrants that during the applicable Term (i) the Software shall perform materially in accordance with the Documentation; (ii) the functionality of the Software will not be materially decreased during the applicable Maintenance and Support Term; and (iii) it will use commercially reasonable efforts to prevent the introduction of Malicious Code into Customer’s systems (except for any Malicious Code submitted by Customer or its Users to the Service).


(c) Smart represents warrants and covenants that: (i) it has and will have all rights, titles, licenses, intellectual property, permissions, and approvals necessary in connection with its performance under this Agreement and to grant Customer the rights granted hereunder, and (ii) neither the Services nor the provision or utilization thereof as contemplated under this Agreement, do or will infringe, violate, trespass or in any manner contravene or breach or constitute the unauthorized use or misappropriation of any intellectual property of any third party. This non-infringement warranty is not subject to a warranty period and shall survive termination or expiration of this Agreement.


6.2. Exclusive Remedies. As Customer’s exclusive remedy and Smart’s sole liability for breach of the warranties set forth in Section 6.1 (b) (i) and (ii), (i) Smart shall correct the non-conforming Software at no additional charge to Customer or (ii) in the event Smart is unable to correct such deficiencies after good-faith efforts, Smart shall refund Customer amounts paid that are attributable to the defective Software from the date Smart received such notice. To receive warranty remedies, the Customer must promptly report deficiencies in writing to Smart, but no later than sixty (60) days of the first date the deficiency is identified by the Customer.





7.Mutual Indemnification.


7.1. Indemnification by Smart. Smart shall defend Customer, its officers, directors, employees, and contractors harmless against any third party claims, demands, suits, or proceedings (“Claims”) against Customer alleging that the use of the Service as contemplated hereunder infringes a copyright, a U.S. patent issued as of the Effective Date, or a trademark of a third party, and shall pay all costs and damages finally awarded against Customer by a court of competent jurisdiction as a result of any such Claim; provided, however, that Customer: (i) promptly gives written notice of the Claim to Smart; (ii) gives Smart sole control of the defense and settlement of the Claim (provided that Smart may not settle any Claim unless it unconditionally releases Customer of all liability); and (iii) provides to Smart, at Smart’s cost, all reasonable assistance. Smart shall not be required to indemnify Customer in the event of: (a) modification of the Software by Customer, its employees or Users in conflict with Customer’s obligations or as a result of any prohibited activity as set forth herein; (b) use of the Software in an unauthorized manner or any manner inconsistent with the Documentation; or (c) use of the Software in combination with any other product or service not provided by Smart. If Customer is enjoined from using the Software or Smart reasonably believes a Claim may be forthcoming, Smart shall have the right, at its sole option, to obtain for Customer the right to continue the use of the Software or to replace or modify the Software so that it is no longer infringing. If neither of the foregoing options is reasonably available to Smart, then this Agreement may be terminated at the option of Smart, and Smart’s sole liability shall be to provide a pro-rata refund of any prepaid fees for the Software and Services that was to be provided after the effective date of termination.


7.2. Indemnification by Customer. Customer shall defend Smart, its officers, directors, employees, and contractors harmless from any Claims against Smart alleging that the Customer Data infringes the rights of, or has caused harm to, a third party or violates any law, and shall pay all costs and damages finally awarded against Smart by a court of competent jurisdiction as a result of any such Claim; provided, however, that Smart: (i) promptly gives written notice of the Claim to Customer; (ii) gives Customer sole control of the defense and settlement of the Claim (provided that Customer may not settle any Claim unless it unconditionally releases Smart of all liability); and (iii) provides to Customer, at Customer’s cost, all reasonable assistance.



8.Limitation of Liability





9.Term and Termination.


9.1. Term of Agreement and Order Form(s). The term of this Agreement commences on the Effective Date and continues until all Order Forms have expired or otherwise been terminated (“Term”). The Term for each Order Form shall commence on the effective date of the applicable Order Form, and shall continue as set forth therein, and will automatically renew for successive terms unless either party gives the other party written notice of non-renewal at least ninety (90) days prior to the expiration of the then-current Maintenance Term.


9.2. Termination. Either party may terminate this Agreement: (i) upon thirty (30) days prior written notice to the other party of a material breach by the other party if such breach remains uncured at the expiration of such notice period, or (ii) immediately in the event the other party becomes the subject of a petition in bankruptcy or any other proceeding relating to insolvency, receivership, liquidation or assignment for the benefit of creditors. In the event the Agreement is terminated, all Order Forms are simultaneously terminated.


9.3. Effect of Termination. Upon any termination of this Agreement, Customer shall, as of the date of such termination, immediately cease accessing and otherwise utilizing the applicable Service (except as permitted under Section 9.4) and Smart Confidential Information. Termination for any reason shall not relieve Customer of the obligation to pay any fees accrued or due and payable to Smart prior to the effective date of termination. Upon termination by Smart, the Customer shall pay any unpaid fees covering the period prior and up to the effective date of termination. Upon any termination by Customer, Smart shall refund Customer any prepaid fees for the affected Service that were to be provided after the effective date of termination.



10.General Provisions


10.1. Export Compliance. The Services, Documentation, and other technology Smart makes available, and derivatives thereof may be subject to export laws and regulations of the United States and other jurisdictions. Each party represents that it is not named on any U.S. government denied-party list. Customer shall not permit Users to access or use any Service or Documentation in a U.S. embargoed country or in violation of any U.S. export law or regulation.


10.2. Employee Solicitation. Each party undertakes that during the Term and for a period of six (6) months after the expiry of the Term it shall not specifically solicit or endeavor to entice away employees of the other party.  However, the foregoing shall not be construed as limiting or restricting either party from hiring any employees of the other party who respond to a general solicitation for employment by the party, provided that such solicitation is not intentionally targeted at or prepared with a view to specifically attracting employees of the other party.


10.3. Publicity. Smart may utilize customer names and logos in customer lists on  Neither party may issue any advertising, sales promotion, press releases, and other publicity relating to this Agreement or the Services performed hereunder without the other party’s prior written consent.  Upon termination of this Agreement, Smart will immediately discontinue all uses of Customer’s name, logo, and any other intellectual property of Customer.


10.4. Entire Agreement and Order of Precedence. This Agreement is the entire agreement between Customer and Smart regarding Customer’s use of Services and Documentation and supersedes all prior and contemporaneous agreements, proposals or representations, written or oral, concerning its subject matter. Except as otherwise provided herein, no modification, amendment or waiver of any provision of this Agreement will be effective unless in writing and signed by the parties. The terms and conditions of this Agreement shall supersede and replace any pre-printed terms, conditions or material on the face or reverse of any Customer purchase order. In the event of any conflict or inconsistency among the following documents, the order of precedence shall be: (i) the applicable Order Form; (ii) this Agreement; and (iii) the Documentation.


10.5. Assignment. Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the other party’s prior written consent (not to be unreasonably withheld, conditioned or delayed); provided, however, either party may assign this Agreement in its entirety (together with all Order Forms), without the other party’s consent to its Affiliate or in connection with a merger, acquisition, corporate reorganization or sale of all or substantially all of its assets. Notwithstanding the foregoing, if a party is acquired by, sells substantially all of its assets to, or undergoes a change of control in favor of, a direct competitor of the other party, then such other party may terminate this Agreement upon written notice. In the event of such termination, Smart will refund to the Customer any prepaid fees for Maintenance Services allocable to the remainder of the then-current S Term for the period after the effective date of such termination. Subject to the foregoing, this Agreement will bind and inure to the benefit of the parties, their respective successors, and permitted assigns.


10.6. Relationship of the Parties. The parties are independent contractors. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary, or employment relationship between the parties. There are no third-party beneficiaries under this Agreement.


10.7. Force Majeure. Neither party shall be liable to the other for any delay or failure to perform hereunder (excluding payment obligations) due to circumstances beyond such party’s reasonable control, including acts of God, acts of government, flood, fire, earthquakes, civil unrest, acts of terror, strikes or other labor problems (excluding those involving such party’s employees), material curtailment, degradation or interruption of telecommunications and internet service resulting in Smart’s inability to provide the Services and denial of service attacks.


10.8. Waiver. No failure or delay by either party in exercising any right under this Agreement will constitute a waiver of that right or any other right. Any waiver of any right or remedy under this Agreement must be in writing and signed by each party. A waiver on one occasion shall not be construed as a waiver of any right or remedy on any future occasion. Except as otherwise expressly stated in this Agreement, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity.


10.9. Governing Law; Venue. This Agreement and any claim, controversy, right, obligation, or dispute arising under or related to this Agreement or any Order Form shall be governed by and construed in accordance with the laws of the State of Massachusetts, USA, without regard to conflicts of laws principles. The parties agree that the provisions of the United Nations Convention on Contracts for the International Sale of Goods do not apply to this Agreement. The parties waive any right to a jury trial in connection with any action or litigation in any way arising out of or related to this Agreement.


10.10. Notices. Unless otherwise provided in this Agreement, all notices (except for routine business communications, e.g., renewal notices and information, maintenance windows) shall be in writing and sent via certified or registered mail, return receipt requested, or by overnight courier service. Notices to Smart shall be addressed to the Chief Financial Officer, with a copy to the Chief Executive Officer, at Smart’s principal place of business set forth above in the first paragraph of this Agreement. Notices to Customer shall be addressed to at its principal place of business set forth above in the first paragraph of this Agreement.


10.11. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision will be deemed null and void, and the remaining provisions of this Agreement will remain in effect.


10.12. Counterparts; Electronic Signatures. This Agreement and any Order Form may be executed and delivered in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument and, notwithstanding their date of execution, shall be deemed to be effective as of the Effective Date (unless such document expressly provides otherwise).


Improve Forecast Accuracy, Eliminate Excess Inventory, & Maximize Service Levels

Contact Us Today to Learn More about Smart  IP&O

Ask us about our certified ERP integrations

    Name *

    Job Title *

    Company *

    Work Email *

    Phone *

    Send me more information
    Schedule my free demo